Hospital MIS Reports: Essential Reports Every Hospital Needs

"You can't manage what you can't measure." Hospital MIS (Management Information System) reports transform data into actionable insights. This guide covers the essential reports every hospital administrator needs.

Categories of MIS Reports

Financial Reports

1. Daily Collection Report

• Cash, card, UPI breakup
• Department-wise collections
• Cashier-wise summary
• Advance vs. final payment

2. Revenue Report

• Gross revenue by department
• Doctor-wise revenue
• Service-wise breakup
• Month-on-month comparison

3. Outstanding/Receivables Report

• Patient pending dues
• TPA/Insurance outstanding
• Aging analysis (30/60/90 days)
• Collection follow-up status

4. Discount Analysis

• Total discounts given
• Discount approval analysis
• Doctor/department-wise discounts
• Reason-wise breakup

Operational Reports

5. Bed Occupancy Report

• Overall occupancy percentage
• Ward-wise occupancy
• Category-wise (General/Private/ICU)
• Average length of stay

6. OPD Statistics

• New vs. follow-up patients
• Doctor-wise patient count
• Specialty-wise distribution
• Average wait time

7. OT Utilization Report

• Number of surgeries
• OT-wise utilization hours
• Emergency vs. elective
• Cancellation rate and reasons

8. Laboratory TAT Report

• Average turnaround time by test
• Samples within SLA
• Delayed samples analysis
• Repeat/rerun rate

Clinical Quality Reports

9. Clinical Outcomes

• Mortality rate (overall and cause-specific)
• Readmission within 30 days
• Surgical site infection rate
• Hospital-acquired infection rate

10. Patient Safety Indicators

• Medication errors
• Patient falls
• Pressure ulcers
• Needle stick injuries

11. NABH Quality Indicators

• Incidence of returns to OT
• Transfusion reactions
• Ventilator-associated pneumonia
• Central line infections

Productivity Reports

12. Doctor Productivity

• Patients seen per day
• Revenue generated
• Average consultation time
• Admission conversion rate

13. Nursing Productivity

• Nurse-to-patient ratio
• Tasks completed per shift
• Documentation compliance
• Overtime hours

Dashboard vs. Detailed Reports

• Executive Dashboard: High-level KPIs for leadership (daily)
• Department Reports: Detailed analysis for managers (weekly)
• Regulatory Reports: Compliance documentation (monthly/quarterly)
• Ad-hoc Reports: Custom analysis as needed

Key Performance Indicators (KPIs)